Product Storage Declaration

Product Storage Declaration

  1. OMS customer orders

Product storage user to arrange deliver the goods to the warehouse, storage instructions submitted to the warehouse process must be consistent with the data storage lists to send data objects, and be sure to create a single storage before SKU has been created in the “products” page and through Warehouse audit.

Note:

1) There are two Types of Warehouse Orders:  

  • Inbound – warehouse data must be added to the inventory data and must select “Inbound” when creating.
  • Crossdock – shipout immediately after receiving. Products don’t need to be added to the inventory, select “Crossdock” when creating.

2) There are two ways to create inbound orders:  

  • Single inbound order – can be manually created for a small order.
  • Multiple inbound orders – needs to be created in batches. It is recommended to import the inbound orders.  

3) After the inbound order has been submitted to the warehouse, the package label should be attached on the outer package or placed in the box according to the needs of the warehouse (see the following operation steps for details) so that different boxes can be located easily when received by the warehouse.

3.1.1 Manually create a inbound order: 

Steps: Inbound> Create> Select Warehouse> Fill in necessary information> Save> Submit and the record will show under Draft on the WMS.

Delivery method – Refers to the type of packing. Commonly there are boxes, pallets, and containers of various sizes. It is useful for warehouse to set different fees according to different packing type

Logistics details – Fill in the shipping address details. Common address information can be set in advance in Settings> Warehouse Settings> Address Book.

Tracking numbers – It is convenient to estimate the time of arrival and confirm the order number. When there are multiple packages you can fill in multiple Tracking Numbers, separated by comma

Box type – The same type of box is the same if the SKU and the quantity are the same. If there are several types of cartons in the warehousing list, you can add a carton type and fill the quantity of each carton type and quantity of the SKU in it.

ShipOut allows the creation of orders in two ways: manual creation of single inbound orders and batch import inbound orders.



1.2 Batch Import inbound orders

Steps: Inbound> Import Inbound> Select Warehouse > Download Template > Fill in Template > Select the Form that you entered in > Upload: Review Information > Import > Submit the order to the warehouse in draft page.



Fill in the rules:

1) Columns with red headings from the downloaded templates are required and correct formatting must be followed. To avoid issues, please refer to the instructions in the template.

2) Inbound Order Count – Used to identify the number of the inbound order, each inbound order has a serial number, just type in 1, 2, or 3.；

3) Arrival Type – Used to indicate the type of transport to the warehouse (box, pallet or container) which is limited to the options in the drop-down menu.；

4) Inbound Tracking number – The tracking number sent to the warehouse is based on the package or, if the inbound record of each package needs to be tracked. The tracking number of each box needs to be indicated.

If the items to be obtained are palletized, or each box does not have an individual tracking number, simply put in the master tracking number or the BOL number. However, the carton mark of each shipment must be attached to the outer package or placed inside the box, so that the warehouse can scan and receive the box.

5) Carton Type Count – used to differentiate the types of boxes in the warehousing list. Whenever the same SKU is placed and the quantity of the SKU is the same, it is considered as 1 carton type.  

6) Carton Quantity –the number of boxes belonging to the ‘same’ box type in the inbound order.

7) Inbound Type – indicates if the type of carton is a standard inbound or cross dock type. Cartons with a crossdock inbound type will not be assigned to a location and will not be added to inventory；

8) OmsSku – it is the SKU in the box, each box can contain multiple SKUs.

9) Quantity Per Case – the number of products per box.；



1.3 Printing Box Label

If there are multiple pieces of one ticket, in order to make it easier for the warehouse to scan each box for receipt, and to make it easier to track the receiving record of each box, you need to print the Carton Mark and have it placed on the outer /inside the box after the Inbound Order has been submitted to the warehouse.

Steps: Inbound >Awaiting > Select view drop down> Print Carton Mark


  1. View the OMS Inbound Order
  • Draft – an unsubmitted OMS Inbound order. An unsubmitted OMS Inbound order in this state can be edited again and has not been included in the inventory.
  • Awaiting – the inbound order that has been submitted to the warehouse and is waiting for the warehouse to process. The quantity is included in the “inbounding” data in the inventory.
  • To be Received – the warehouse has confirmed the inbound quantity but has not put way the products to location.
  • Completed – The inbound has been completed and the items have been put on the shelf.
  • Canceled – Cancelled inbound orders. This includes all canceled records in history.